Employment contract signing in 10 seconds instead of weeks
No printing, enveloping or calling people into the office: employees sign documents credibly on their own phones, while HR tracks who has signed and who hasn't — on a single screen.
1.Send a signing request
Upload the PDF, pick the signers and set the signing order.
2.Employees sign in the app
They get a notification, verify their identity and sign on their own phones — a smartphone is all they need.
3.Track the process live
See who has signed and who hasn't — send late signers a reminder with one click.
4.Collect the result
Signed documents in one place, downloadable one by one or all at once as a ZIP.
The paper signing round is the slowest HR process
Printing, posting, waiting for signatures, then collecting everything back — across sites and shifts this can take weeks. Electronically the same round takes seconds per employee.
2 months → 10 s
signing round per employee
A paper-based contract amendment round can take up to 2 months — electronically it's about 10 seconds per person.
1 smartphone
is all it takes to sign
No extra device, email address or office visit: employees sign on their own phones.
100%
trackable signatures
For every request you see who signed and when — with a digital imprint that is harder to forge than paper.
How it works in practice
From upload to the certified document: watch the whole process on the admin platform and on the employee's phone.
Detailed guide: Digital document signing in the feature library
What can you get signed electronically?
The most common areas where most of the paper and most of the waiting disappears:
Employment contracts and amendments
New joiners' contracts and workforce-wide contract amendments — even in bulk.
Declarations
Leave, tax-allowance and other employee declarations, with no queueing.
Policies
Documented proof that safety and internal policies have been read and acknowledged.
Training attendance sheets
Proof of training participation and comprehension.
Workwear and equipment handover
Laptop, phone and workwear handovers with a signed record — no disputes at offboarding.
…and any other document
Onboarding packs, performance reviews, internal agreements — if it fits in a PDF, it can be signed.
Control the whole signing process
The e-signature module handles everything on one screen, from sending the request to downloading the signed documents:
Up to 10 signers, in a fixed order
For multi-signer documents you decide who signs after whom.
Signing on behalf of the company
Corporate signing is part of the same flow — the manager signs in the same chain.
Reminders with one click
No need to write separate emails to late signers.
Withdrawal
Withdraw an outdated request at any time — the process stays transparent.
Download one by one or as a ZIP
Download signed documents individually or all at once, compressed.
Hundreds of documents at once
Send hundreds of documents in one go — CHEQ pairs them up so every employee receives only their own.
Calculate what digitalised HR administration is worth to you: ROI calculator · References
Animated illustration of the e-signature admin screen: uploading a PDF, building a three-person signing order, then tracking signing requests with status filters, a reminder and ZIP download of the signed documents.
They already communicate with CHEQ
„Wszyscy nasi pracownicy otrzymują swoje tygodniowe i miesięczne harmonogramy bezpośrednio na swoje smartfony, wraz z innymi wiadomościami, takimi jak życzenia jubileuszowe. Ten rodzaj komunikacji jest mierzalny, dzięki czemu dysponujemy szczegółowymi danymi analitycznymi na temat wskaźników otwarcia i zaangażowania.”
Krisztina Kardos, kierownik ds. zasobów ludzkich — Gyermelyi Zrt.
100% harmonogramów na własnym telefonie
„Jako firma logistyczna współpracujemy z kierowcami ciężarówek, pracownikami magazynowymi i personelem administracyjnym. Oczywiście nie możemy spotykać się z naszymi kierowcami i magazynierami przez cały czas, dlatego mieliśmy problem z komunikacją. Od razu dostrzegliśmy korzyści płynące z wprowadzenia CHEQ.”
Zoltán Valentinyi, Prezes Zarządu — Havi Logistics Kft.
3 rodzaje stanowisk na jednym kanale
See it live, with your own documents
In a short demo we walk through the whole signing process — from sending the request to the employee's phone — and discuss how it would fit your HR processes.
- See sending, signing and tracking live
- Review which of your documents to start with
- Learn how it fits your existing HR processes
Request a demo
Frequently asked questions
Is a signature made this way valid?
Every electronic signature leaves a digital imprint: we record who signed what and when, and the document is sealed with a timestamp — this is harder to forge than a paper signature. How best to roll it out for your specific set of documents is exactly what we cover in the demo.
What do employees need on their side?
Just a smartphone. Employees receive the document to sign in the CHEQ app or on Viber with a notification; they open it, read it and sign — no extra device, corporate email address or office visit needed.
Does it handle multi-signer documents?
Yes: a single request can include up to 10 signers in a fixed order — for example the employee, their direct manager, then the corporate signer. The system always notifies whoever is next.
What happens if someone doesn't sign?
You immediately see where the process is stuck and can send a reminder with one click. If the request becomes obsolete, you can withdraw it at any time.
How do we get the signed documents back?
All signed documents collect in one place: download them one by one or all at once as a ZIP — easy to pass on to payroll or document management.