Encrypted documents (payslips) sent at the push of a button – no envelopes needed

To this day, many companies struggle to deliver various HR and payroll documents to their employees in an appropriate way. A typical example is the monthly payslip, whose regular distribution still demands considerable time and energy from payroll teams. The pandemic only added to this: to avoid infection risk, it put companies under greater pressure to adopt digital tools and take the development steps needed to make encrypted document distribution simpler.

Thanks to a new CHEQ feature, employers can now send not only messages with general information (typically announcements about company events or, more topically, the new hygiene rules brought on by the pandemic), but also encrypted documents addressed to individual employees.

Encrypted documents for individual employees can take many forms: the monthly payslip, the annual income statement (the M30 form in Hungary), salary increase notifications, personal bonus and premium notification letters, individual employer certificates, and more.

A modern way of sending individual, encrypted documents to employees can be characterised by the following requirements:

With CHEQ, sending these documents is now just a button press away.

The encrypted document distribution process:

• The documents are uploaded to the CHEQ admin interface
• CHEQ encrypts them automatically
• Based on the unique identifier in each file name, the documents are assigned to the right users.
• CHEQ sends the encrypted document individually to each employee
• The password needed to open the document is sent to the employee via SMS.

The system stores neither the unencrypted document nor the password – only the encrypted file.

Who is encrypted document distribution with CHEQ for?

We recommend this new way of distributing HR documents to any business where part of the workforce is difficult or impossible to reach through traditional channels. These are typically companies employing blue-collar workers (as ComputerWorld also noted). The new CHEQ feature is also a great help where colleagues work across multiple sites, or where some of them typically work away from company premises and are often on the road – such as field representatives, service technicians, couriers or sales agents.

For temporary agency workers there is essentially no alternative: these employees are dedicated to different client companies, while as staff of the staffing agency they receive the vast majority of their administration from it.